I had been emailing council members since February and urging them to update the procedural by-law and at no point did anyone mention that a review was underway. In September I asked on what date did members of council give direction to admin to update the by-law?

CAO Critchley answered – August 14, 2023. Technically, that was the day council rubber-stamped the by-law so neither council nor the public had any input, unlike other municipalities. As an example, Port Hope where ‘staff will work with all members of Council to gather their individual input on meeting processes and specific elements of the procedural by-law to ensure the recommended draft by-law is reflective of all points of view on Council.’

When I requested an explanation for missing speaking notes from two October 10 delegates, Critchley answered that ‘Both delegates have indicated that they did not have additional materials to provide and both met the requirements of section 9.4 of the Town’s Procedural By-law. While we certainly welcome delegates to share additional information that they may have in advance, if the requirements of the procedural by-law have been met then the Clerk is required to register the delegation.

In fact I believe you had a concern in the past about the requirements for delegates to provide speaking notes and so when the recent revisions to the Procedure By-law were made, we took your concerns into account.’

It wasn’t just my concern. I shared the Centre For Free Expression’s response with council:

I have never heard of a municipality requiring the delegation speaker’s notes, much less the text of the speech, to be submitted ahead of the event. And, I have never heard of a requirement for a copy of the notes or speech text to be submitted with the application to appear. Sometimes when I appear before parliamentary bodies they request a copy of my submission ahead of time so they can distribute it to the committee members and, where there is simultaneous translation, to give a copy to the translators so as to help them. But, this is only after I have been accepted as a speaker and it is not a requirement.
While I feel it is both wrong and bad practice for your municipal council to do as yours is doing, it is not illegal to the best of my knowledge. It is something that should be fought in the court of public opinion.

ames L. TurkDirector, Centre for Free Expression
The Creative School
Toronto Metropolitan University (formerly Ryerson University)

It also wasn’t my only concern. On several occasions I shared my concerns regarding accommodations for persons with disabilities who were unable to be attend meetings and I mentioned comparator municipalities. Ironically, council has considered comparators for staff wages, budgets, and recommending removing the cheque registry from the agenda. Two more inconsistencies.

My comparator chart was attached to the agenda.

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